The Role

Accounts Assistant

Laois - Permanent

Salary: €35,000

Office Based Role

 

My client is seeking to appoint an experienced Accounts Assistant on a permanent basis.

Candidates will need to have a minimum of 2 years' experience in a similar role.

 

A good working knowledge of Excel is required

Experience of using Quantum Payroll would be a distinct advantage

 

Key Responsibilities:

• Accounts Payable Management: Process, verify, and reconcile supplier invoices, ensuring accuracy and compliance with company policies.
• Creditors Ledger: Maintain up-to-date and accurate creditors ledger, ensuring timely payments to suppliers.
• Procurement Wizard: Utilize Procurement Wizard software to manage purchase orders, supplier contracts, and invoicing, ensuring alignment with procurement and finance procedures.
• Payment Processing: Prepare weekly/monthly payment runs, ensuring all payments are made within agreed terms.
• Supplier Queries: Respond to and resolve supplier queries in a timely manner, maintaining positive relationships with all suppliers.
• Reconciliation: Regularly reconcile supplier statements, investigating and resolving discrepancies.
• Month-End Reporting: Assist in month-end closing activities, including creditors' aging reports, accruals, and payment forecasts.
• Documentation and Filing: Ensure proper documentation and filing of all invoices, payments, and reconciliation reports for audit purposes.
• Payroll Processing: Process end-to-end payroll for all employees using Quantum Payroll, ensuring accuracy in hours worked, deductions, bonuses, and other payroll-related transactions.
• Payroll Data Management: Enter and update employee information in the payroll system, ensuring all data is current and accurate, including new hires, terminations, salary changes, and tax details.
• Time and Attendance Tracking: Collaborate with HR and department managers to ensure accurate recording of time and attendance data, resolving any discrepancies before payroll processing.
• Deductions and Benefits Administration: Manage payroll deductions such as taxes, pensions, insurance, and other benefits, ensuring proper calculations and remittances.
• Compliance: Ensure compliance with local labour laws, tax regulations, and statutory reporting requirements related to payroll.
• Payroll Queries: Address and resolve employee payroll queries in a timely and professional manner.
• Monthly Payroll Reports: Generate payroll reports for management, including payroll summaries, tax reports, and pension contributions including excel reporting
• Reconciliations: Assist in payroll-related reconciliations, including the reconciliation of payroll accounts and ensuring accurate tax filings and contributions.
• Month & Year-End Payroll Activities: Assist in period end activities.
• Continuous Improvement: Contribute to the improvement of payroll processes, suggesting and implementing more efficient workflows and systems.
• Internal Controls: Ensure compliance with internal controls and assist in the implementation of process improvements in the accounts payable function.
• Assist with Customer Bills and voucher queries and any other daily request that maybe asked
• Team Collaboration: Work closely with the various teams to ensure seamless flow of financial information and supplier management.

The Person

Key Skills:

• Proven experience as an Accounts Assistant or similar role, with a focus on creditors and payroll
• Proficiency in Procurement Wizard and Quantum Payroll software is preferable.
• Solid understanding of accounts payable and payroll processes.
• Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal, with the ability to build relationships with suppliers and internal stakeholders.
• High level of accuracy and attention to detail.
• Proficiency in Microsoft Office Suite (particularly Excel).
• Ability to work independently as well as part of a team.

 

For more information on this role, please contact Damian Ryan

Tel: 045-988500 / 085-8749410